Non-Voting Role (except when representing DB code at Admin Committee meeting)
Contacting the club/organisation running the regatta/event and make sure the Club has all the necessary information.
Contact members in regards to paddler interest to attend regattas/events, advertising the details, collect names and ensure paddler race fees are deposited into the club account.
In consultation with the Registrar, ensure all members wishing to participate in the regatta/event are members of the relevant associations.
Fill in required entry forms or online entry requirements, and send to organisers by required timelines.
Confirm attendance list with coaches
Liaise with coaches regarding requirements, updated race rules, etc.
Ensure all members participating in the event have all the correct and relevant information that includes: location of event; arrival time; estimated duration of day; weather; crew names; amenities on site.
Organise people to help load/unload, the boats, etc as required.
Organise spare paddles, race tops etc for members who do not have their own for race day.
Assist the coach on race day as required (eg. roll call of paddlers; attend team manager meetings).
Coordinate, if any, travel arrangements including group accommodation bookings and accommodation payments.
Ensure (for international trips) that a list of all attending paddlers, that includes: their transport to and from the country; passport information; and emergency contact information are all recorded.
Encourage participation in all paddling codes undertaken by the Club.
Delegate tasks to other Club members as required to prevent an excessive workload and to ensure all responsibilities are met.